CONSTITUTION AND BYLAWS


LOS ANGELES CHAPTER of the CALIFORNIA LAND SURVEYORS ASSOCIATION


PREAMBLE


Recognizing that the true merit of a profession is determined by its service to society, the Los Angeles Chapter of the California Land Surveyors Association does hereby dedicate itself to advancing the profession of land surveying because of its social and economic contributions to the welfare of community, state and nation.


ARTICLE I


Name and Location


Section 1.

The name of this organization shall be the Los Angeles Chapter of the California Land Surveyors Association. It shall be called the ‘Chapter".


Section 2.

The Chapter headquarters shall from time to time be relocated. On or before the 1st

day of January of each year, the general membership shall be notified by Regular Mail, E-mail, Website posting on the local chapter website, Website posting on the state website or any other medium available to the chapter at that time.


ARTICLE II


Objectives


The purpose of the Chapter shall be to further the common good of its members in their practice of land surveying, to encourage and maintain high standards of professional ethics and practices, to promote professional uniformity, to foster the public’s trust of land surveyors, to provide financial and mentoring support to local colleges and universities and to encourage use of their services.


ARTICLE III


Scope


The Chapter shall be non-partisan and non-sectarian in its activities and membership. The Chapter shall be an integral part of the California Land Surveyors Association, hereinafter referred to as the "Association".


ARTICLE IV


Membership and Dues


Section 1.

The Chapter membership shall be as provided in the Association’s Constitution and Bylaws.


Section 2.

A Chapter member in good standing is a person whose dues and assessments are current in conformance with these Bylaws and who is not currently suspended by the Chapter.


Section 3.

The Chapter annual dues and all assessments shall be recommended by the Executive Committee and approved by a majority of those voting at a Chapter meeting. Dues shall be paid to the Treasurer in advance on or before the first day of January of each year. Assessments shall be due and payable as specified in the motion establishing them. The Treasurer shall notify those whose dues or assessments are there (3) months in arrears. The Chapter membership of any person whose dues and assessments are not paid within thirty (30) days thereafter shall be automatically terminated.


Section 4.

 

Each Chapter member shall become an Association member on or before the beginning of the Association fiscal year immediately following their admission to the Chapter. However, a first-time applicant may have membership in the Chapter, conditional upon attaining membership in the Association within one (1) year. The Chapter membership of any person, who fails to become an Association member, as described above, shall be automatically terminated and all dues and assessments paid to the Chapter shall be forfeited.

 

Section 5.

Association admission, dues, and assessments are separate and controlled by the Association.


Section 6.

A member may be expelled or suspended from the Chapter for willfully disregarding the Association’s or Chapter’s principles and purposes, or for conduct that is detrimental to the Association’s or Chapter’s welfare. Expulsion or suspension for the Chapter shall require a two-thirds majority of those voting at a Chapter meeting. Thirty (30) days notice shall be given to the alleged offending member so he/she may be present and hear if he/she chooses, at the discussion of such action.


ARTICLE V


Chapter Meetings


Section 1.

A Chapter meeting is a meeting of general membership at which Chapter business may be discussed and voted upon.


Section 2.

All Chapter members in good standing shall have equal voting privileges. Only Association members who are eligible to vote upon such business under the Association constitution and Bylaws shall vote on Association business.


Section 3.

A regular Chapter meeting may be held on a monthly basis at a time and place specified by the Executive Committee. In advance of each regular Chapter meeting the Secretary shall notify via E-mail, Voice Mail, Website local chapter, Website State Site or regular mail each member of the time and place of the meeting.


Section 4.

Special Chapter meeting(s) may be called by the President or the Executive Committee. The purpose of the special Chapter meeting(s) shall be stated in the call. Only matters enumerated in the call for special meeting(s) shall be discussed at special meeting(s). Except in an emergency, at least seven (7) days notice shall be given.


Section 5.

A quorum for a Chapter meeting shall be ten percent (10%) of the Chapter members in good standing.


ARTICLE VI


Officers and Elections


Section 1.

The Chapter officers shall be a President, a President-Elect, Immediate Past President, a Secretary, a Treasurer and as many Chapter Representative(s) as permitted by the Association’s constitution and Bylaws. The officers shall perform the duties prescribed in these Bylaws and in the parliamentary authority adopted by the Chapter.


Section 2.

The officers shall be elected to serve a one (1) year term except the Chapter Representative(s) who shall serve a two (2) year term as provided in the Association’s Bylaws. Terms of office shall begin at the close of the regular Chapter meeting in December.


Section 3.

Each officer shall be a Chapter member in good standing and a corporate member of the Association. The President and President Elect shall each hold a valid license as a Land Surveyor in the State of California. No member shall hold more than one office at a time. No member shall serve more than two (2) consecutive terms in the same office except Chapter Representative(s).


Section 4.

At the regular Chapter meeting in August, the Nominating Committee, as set forth in these Bylaws, as set forth in Article IX-Committees-Section 5, shall nominate candidates for Chapter officers.


Section 5.

Elections shall be held at the regular Chapter meeting in September. At that Chapter meeting, but before the election, additional nominations from the floor shall be permitted. Elections shall be by ballot.


Section 6.

If a vacancy occurs in an office other than the presidency, the vacancy shall be filled for the remainder of the term by majority vote of the Executive Committee. If a vacancy occurs in the presidency, the President Elect shall succeed the President for the remainder of the term.


Section 7.

 

Officers as described above in Section 1 cannot be chairpersons of any committee unless so approved by a majority vote of the Executive Committee and approved by a majority of the
members present at a regularly scheduled monthly meeting. Officers as described above can and may be voting members of any committee as appointed by the President.


ARTICLE VII


Duties and Powers of Officers


Section 1.

The President shall be the executive officer of the Chapter; shall generally supervise the affairs of the Chapter consistent with the goals and policies of the Chapter; shall preside at all meetings of the Chapter and the Executive Committee; shall appoint all required chairpersons of standing and special committees; shall serve as an ex officio member with the right to vote on all committees except the Nominating Committee; shall review the progress of committees in achieving assigned tasks and make certain that the committees report to the Chapter; shall sign membership certificates, shall fully inform the Chapter concerning the business and activities of the Association; shall obtain the Chapter’s advice and consent when required by these Bylaws; shall make an annual report to the members of the Chapter; and shall perform such other duties as set forth in these Bylaws or assigned by the Chapter.


Section 2.

At the end of the President-Elect’s term, the President-Elect shall succeed the President. If a vacancy or prolonged absence occurs during the term of the President, the President-Elect shall discharge the duties of the President without succeeding him/her for the duration of the term. The President-Elect shall preside at the meetings of the Chapter and of the Executive Committee in the absence of the President. The President-Elect, under the direction of the President and the Executive Committee, shall perform assigned duties including being a member of such committees as deemed needed by the President and the Executive Committee. All such appointments to committees shall also allow the President-Elect to be a full voting member of said appointed committee.


Section 3.

The Secretary shall give, or cause to be given, notice as required by these Bylaws of all meetings of the members and of the Chapter; shall attend all meetings of the Chapter and of the Executive Committee, and properly record those proceedings, and execute all orders, votes, and resolutions, not otherwise committed, shall conduct the correspondence of the Chapter, and keep a full record of same, shall prepare a list of decisions or assignments of the Chapter within two weeks after each meeting and delivered to the Executive Committee and to people specified by the Executive Committee. The Secretary shall be responsible to submit in a timely manner in compliance with the Association all documentation required and set forth in the Association Bylaws. Additional requirements for submittal can and may come from the Executive Committee and/or the President.


Section 4.

The Treasurer, under the direction of the President and the Chapter, shall be the fiscal officer of the Chapter. The Treasurer shall receive all monies, dues, and fees and shall deposit same in the name of the Chapter. Treasurer may at the direction of the President and/or the Executive Committee delegate these responsibilities to another person. However, it shall remain the responsibility of Treasurer to maintain and or supervise the records of the financial status of the chapter and provide a status report to the chapter monthly. Treasurer shall report to Executive Committee members a written report of the accounting records prior to the scheduled Executive Committee’s regularly scheduled meetings. It shall be the responsibility of Treasurer to report at all chapter meetings the balance of the Chapters account(s) and answer any questions from the membership in regards to financial activities. Treasurer shall provide the membership copies of the financials at a minimum of three regularly scheduled meetings. Said meetings reports shall be determined by Treasurer and approved in advance by Executive Committee. Treasurer shall have a minimum of three (3) other members of the Chapter as signatories on the accounts so as to ensure proper access to the accounts. All signatures shall be approved by the Executive Committee and report to the Treasurer.


Section 5.

The Chapter Representatives shall be the Chapter’s liaisons with the Association’s Board of Directors. They shall represent the Chapter at Association Board of Directors’ meetings, cast Chapter’s votes, and report thereon at the next Chapter meeting. They shall also provide the editor of the Chapter newsletter with an overview of the meetings. The President shall name alternates to fulfill their duties during their absence. It shall be the responsibility of each Chapter Representative to notify the President within twenty-eight (28) calendar days if they will be unable to attend the Association meetings. Each representative shall make all necessary travel arrangements to Association meetings a minimum of twenty-one (21) days in advance of the scheduled Association meeting(s).



 

ARTICLE VIII


Executive Committee


Section 1.

The Executive Committee shall consist of Chapter officers, including the Chapter Representative(s), together with the Immediate Past President and shall constitute the Executive Committee. The Immediate Past President shall be the latest person, other than the current President, to have held the office of President before the close of a regular Chapter meeting in December.


Section 2.

The Executive Committee shall supervise the Chapter’s affairs including exercising business and fiscal authority between Chapter meetings, fix the time and place of Chapter meetings, make recommendations to the Chapter, and perform such other duties as specified by these Bylaws. The Executive Committee shall be subject to the orders of the Chapter and none of its acts shall conflict with actions taken by the Chapter.


Section 3.

The Executive Committee shall meet at least monthly at a time and place specified by the President. The President shall inform the Executive Committee members of their meeting time and place. One-half of the Executive Committee members shall constitute a quorum.


ARTICLE IX


Committees


Section 1.

A Membership Committee and Chairperson shall be appointed by the President promptly after the regular Chapter meeting in December. The Membership Committee shall encourage membership and participation in the Chapter. It shall assist the Treasurer in soliciting and collecting Chapter dues and assessments as described in these Bylaws. Additional members may be appointed to the Membership Committee from time to time at the President’s discretion. This committee may be chaired by the Treasurer.


Section 2.

An Education Committee and Chairperson shall be appointed by the President promptly after the regular Chapter meeting in December. The Education Committee shall encourage the continuing education of the members, encourage members to serve as teachers in educational programs, promote present educational programs, and assist educational institutions, Additional members may be appointed to the Education Committee from time to time at the President’s discretion.


Section 3.

A Government Liaison Committee and Chairperson shall be appointed by the President promptly after the regular Chapter meeting in December. The Government Liaison Committee shall inform members about changes in laws and procedures related to land surveying, influence those changes to benefit the members and the citizenry, and when appropriate express the Chapter’s point of view at public meetings. Additional members may be appointed to the Government Liaison Committee from time to time at the President’s discretion.


Section 4.

A Professional Practices Committee and Chairperson shall be appointed by the President promptly after the regular Chapter meeting in December The Professional Practices Committee shall encourage a high ethical standard of practice in the land surveying profession, encourage compliance with the Professional Land Surveyors Act and other applicable laws, and report to the Chapter or proper authorities any occurrences which may need their attention, and cooperate with other professional organizations in pursuing the above stated purposes. Additional members may be appointed to the Professional Practices Committee from time to time within the guidelines of said committee. This committee is governed by the most current Professional Practices Committee Guidelines. These guidelines may be modified by the Professional Practices Committee subject to final approval by the Executive Committee. The most current guidelines will prevail.


Section 5.

A Nominating Committee shall consist of not less than three (3) or more than six (6) members in good standing of the Chapter. Members shall be appointed for a three-year term. The Immediate Past President shall be a member and chair the committee. If unable to perform the duties of chairman, then the chairman shall be selected by a majority vote of the committee. In the event that a member should not fulfill their appointed term, the Chapter shall appoint a replacement member to serve out the remainder of that member’s term.


Section 6.

Other standing or special committees’ chairpersons shall be appointed by the President of the Chapter and approved by the Executive Committee. Such other committees shall be ratified at the next available Chapter Meeting or sooner by Special Meeting should the formation and ratification being deemed necessary by the President and or Executive Committee as per these Bylaws.



 

ARTICLE X


Fiscal Year


The Chapter fiscal year shall be January 1st to December 31st, inclusive.


 

ARTICLE XI


Parliamentary Authority


Section 1.

The rules contained in the latest edition of Robert’s Rules of Order shall govern the Chapter in all cases in which they are not inconsistent with these Bylaws and any special rules of order the Chapter may adopt.


Section 2.

The presiding officer of any meeting concerning Chapter business may appoint a parliamentarian to act as an advisor.


ARTICLE XII


Amendment to Bylaws


These Bylaws may be amended by a two-thirds majority of those voting at a Chapter meeting, provided that the amendment has been submitted in writing to each member at least fourteen (14) days in advance. All proposed amendments to the Bylaws


ARTICLE XII


Amendment to Bylaws


These Bylaws must be approved by the Association. In the event of conflict between the Chapter Bylaws and the Association Bylaws, the Association Bylaws shall prevail.


Revised and adopted November 4, 2010